05:58 — Call-up created
The integrated platform for civil protection — from the first call-up to the finished operation report. In an emergency, in day-to-day operations and when planning the years ahead.
Operations log
Why zivilschutz.online
It doesn't wait for the Excel list to be up to date either. Paper, isolated tools and word of mouth cost the only things that count in an operation: time and overview.
Anyone who serves only a few days a year has to get a system right the very first time — under pressure, mid-operation, without training.
Attendance, situation, tasks, vehicles: only when everyone works with the same data do reports become a situation — and the situation a decision. And where your own data merges with public sources — weather, maps, situation feeds — value emerges that no single system can deliver.
The System
Every module is its own app — and yet it all feels like a single system: same login, same master data, the same operation context in every window. And everything is role-based: each person sees exactly the modules and functions that belong to their role — both functionally and in terms of permissions.
Run the situation picture, make decisions, control risks — and document everything cleanly.
Call up, report in, issue tasks, dispatch trips, care for people and feed them.
Every device, every vehicle, every protective shelter, every cultural asset — inventoried, maintained, ready for action.
Develop the cadre, run exercises, manage service, measure quality — and preserve the organisation's knowledge.
A Deployment Day
Six chapters every organisation knows — from call-up to record. All from the same system, told along the operations log.
Operation Planning
Operation sites, work areas, requirements — Operation Planning turns them into a shift rotation with rest periods and flags where gaps remain. Responses to the call-up flow into the system, not through the phone.
Gantt timeline
The whole operation on one timeline — click open gaps and fill them.
Automatic shift and rotation planning
Requirements and rest periods become a staffing proposal — at the press of a button, fairly distributed.
Pre-alert and alarm
Pre-alert, alarm, response: who's coming, who isn't — live in the system instead of over the phone.
Roll Call
At the base, a glance at the kiosk terminal is all it takes: scan the QR code, sign in on your own phone, checked in. The cadre sees live who is present where — and the medical intake screening is completed in the same step.
Live attendance
Every arrival, every change of operation site or work area, every departure — logged without gaps.
Dietary needs included
Captured once at the first check-in — the kitchen cooks for exactly those who are there.
Situation briefing
Whoever arrives reads at check-in, in three sentences, what has happened so far.
Situation Display
Tactical symbols on the situation map, the operations log keeps itself, every change appears instantly for everyone — and the drone's live feed flows straight into the situation picture.
Situation timeline
The time slider shows how the situation has evolved — and what's new since the last briefing.
Automatic situation picture and hazard analysis
Reports, weather and public sources come together — condensed into a situation picture, with hazards flagged.
Map layers, simulations, public data
From swisstopo layers to shelters to spread simulation — built in instead of hunted down. And the maps keep working offline.
Task Management
The incident commander dictates the tasks — seconds later, prioritised cards sit on the board, grouped by work area. By the time orders are issued, the tasks chapter is already written.
Voice dictation
Dictate several tasks in one go — the AI structures and prioritises them.
Kanban per work area
Open, in progress, done — key reports always pinned on top.
Automatic order output per OAB
At the press of a button, straight from the board — structured per OAB.
Transport Control
Route, driver, trailer, equipment — Transport Control plans the trip and tracks it live. Drivers confirm on their phones, arrivals acknowledge themselves via GPS.
Live fleet map
The whole fleet in real time on the situation map — always clear where every vehicle is.
Confirmed or taken over
Task not confirmed? Dispatch sees it — and takes over solving the problem.
Like a ride-hailing app
The requester sees live where their trip stands and when it arrives; the driver has the task, route and push notifications on their phone.
07:35 → 21:40
Fourteen hours of operation — shift changes, catering, relief crews. The log keeps the record.
Ready when it counts.
Minutes, Reports & Operation Report
Staff briefing, handover or debrief: every report is dictated or typed, reviewed under the four-eyes principle and finalised automatically. And the operation report gathers what all modules know: one PDF, the whole operation.
Dictation becomes minutes
A spoken report, structured agenda items — with decisions and actions.
Reviewed means reviewed
Multi-person approval, automatic finalisation, drafts carry a watermark.
One document, all modules
Attendance, tasks, situation, trips, safety — the operation report brings it all together.
Day-to-Day Operations
Between operations, the timescale shifts: maintenance falls due, requests await decisions, courses need running. The same platform carries the daily routine — and makes the workflows noticeably more efficient, for the administrative office and the militia alike.
TUE 03:12 — Sensor alert
Humidity above the normal range in a protective shelter — the app raises the alarm before damage occurs. And when the major maintenance is due, it guides you item by item through the official checklist to a signature-ready protocol.
Facility Maintenance
Due in 14 days
Every device carries a QR code: issue by scan, return by scan, equipment orders in the internal shop — and the electrical safety test reports in on its own before the deadline passes.
Equipment
Request 2026-041
Vacation, exams, work: a traffic-light rule set derives automatically from rank, function and event who has to decide on the request — from circulating paper forms to a guided decision.
Service Deferral
Review due
Risks rated on the matrix, measures assigned, acknowledgements documented — and the periodic review reports in on its own.
Safety Concept
Rate 87% — trending up
Exercises and refresher courses are assessed in a structured way, and fulfilment rates make the trend visible across years — the basis for continuous improvement.
Quality Review
Catering, Care Services, Cultural Property Protection, Feedback … everyday life has more chapters than fit on this page.
Discover all modulesForward Planning
Compulsory civil protection service ends, cadre members leave, specialist knowledge goes with them. The platform projects from your own personnel roster what the organisation will lack — and turns personnel planning into a steering instrument.
Cadre planning with foresight
The five-year projection shows, per leadership function, who stays with the organisation — and where a gap will open before it exists.
Developing specialists
Headcount against demand, per specialist area, as a traffic light: where successors are missing, the pipeline begins — nominate, train, register for the course.
Quality becomes measurable
Every exercise yields a fulfilment rate, comparable across years — training quality as a trend line instead of a gut feeling.
Tapping hidden skills
Profession, training, skills from business and private life — captured once, planning finds the rope-access technician or the carpenter when they're needed.
Knowledge stays in-house
Regulations, concepts, experience: filed once, they become the knowledge base — the assistant answers questions from it, in every app, with sources cited.
Platoon leader projection
Sample data
2029 gets tight, 2031 critical — so the candidate pipeline starts today. One toggle counts registered candidates as future cadre: watch the gap close.
Ready when it counts.
The Interplay
A person, a vehicle, an operation exists exactly once. All apps work on the same data foundation: whatever is entered in one app is instantly available everywhere — changes appear live, and notifications lead straight to the right place.
The notification centre bundles every message in the suite — and push delivers them into the app or straight to the phones of civil protection members. One tap takes each message to the right place: to the task, the report, the feedback.
Roll Call
One data set. One operation context.
Connected live — the data flows in both directions.
People, vehicles, equipment, situation — the data flows in both directions. And one piece of information from one app becomes information for many: a check-in at roll call updates every app — automatically.
Artificial Intelligence
Those who protect must move with the times: new possibilities are there to be used — sovereignly and securely. The AI writes minutes from dictations, turns photos into inventory entries and expense receipts and answers questions from your own documents. And it does so where the data belongs: in your own house, not in someone else's data centre.
Dictate instead of type
Suggestions, not automatisms
Help in every app
Finding instead of searching
Learns continuously
One hundred percent local
The Vision
“As reliable as its people, as modern as their everyday lives — that's the tooling civil protection deserves. Built for the militia.”
zivilschutz.online grew out of practice — out of exercises, operations and countless experiences. The vision behind it: civil protection work that is led, planned and documented digitally, so the militia puts its energy where it counts — into people and the work sites, not administration. And a continuous improvement process: from the individual member to the battalion commander, everyone contributes — the apps grow with every exercise, every operation and every piece of feedback.
The Practice
“Planning happens at the table, decisions happen at the front — both need the same situation picture. Built for the moment it counts.”
As Chief of Operations I design the deployment exercises and provide technical leadership to the on-site command. As on-site commander I stand at the incident site myself. From this dual role I know the questions every organisation knows: who has reported for duty, who takes over from whom and when, which mission is running, what has been decided — and where all of that is written down afterwards. For a long time the answers came from a list, a shout and memory. Today the system answers them, for everyone at once. What I bring back from operations and exercises — problems, solutions, command technique — flows back into development. Every exercise sharpens the apps a little more.
“With these apps, we are becoming the most digital civil protection organisation in Switzerland.”
Trust
Anyone who manages personnel and operations data carries responsibility. That's why sovereignty here is not a label but architecture: developed in Switzerland, on sovereign infrastructure in Switzerland, data protection as an elementary building block — and nothing on this page that can't be backed by evidence.
Developed in Switzerland, on sovereign infrastructure in Switzerland — no public cloud.
Every single API route carries an access check; denied is the default. If one is missing, the build fails — enforced by machine.
Central login based on an open standard (OpenID Connect) with multi-factor authentication; phishing-resistant passkeys are ready to go.
Comprehensive security reviews against OWASP standards, every claim verified against the source code.
Replicated data storage with automatic failover, immutable containers with read-only file systems, updates without interruption.
Not bolted on but built in: a complete access log without payload data, data minimisation and automatic deletion periods — personal data is the highest-value asset in the threat model.
Ready when it counts.
Outlook
zivilschutz.online is continuously improved and extended — feedback from the members, gathered in exercises, operations and daily service, flows straight into development.
Ready when it counts.